Student employee should review the attached handbook.
Work-studies can work up to 8 hours per week hours based on their FWS award through financial aid.
If working more than four hours, you get a 15-minute break during the four-hour period (not to be shown on timesheets). Also, if you are scheduled to work more than five hours at a time, they should take a break of either 30 or 60 minutes.
This must be shown on their timesheets which are submitted online through the Workforce system http://www.ohiou.edu/employees. Since this is a “work-study” program, please bring schoolwork with you. If you are not busy, it is acceptable for you to work on your school assignments. Please note not all departments have down time, so it is not a guarantee that you will be able to work on homework. This is just during any slow time and some departments never have any slow times.
Remember if you are working both as a student worker and work study or just making up hours on the work-study program, you cannot work more than 20 hours a week or more than 1039 hours in a year.
Although there is no dress code per se, you are encouraged to use care in what you wear, please no cropped tops, torn jeans, short shorts, etc.
Work-studies can work 7.5 or 8 hours per week of 10 weeks per quarter¾total 75 or 80 hours per quarter or any variation of up to a maximum of 20 hours/per two-week pay period or 77 or 80 hours/quarter based on their FWS award through financial aid.
It is your responsibility as a work-study supervisor to keep track of the number of hours your students work each semester. If working more than four hours at a time, you must give them a 15-minute break during the four-hour period (not to be shown on time sheets).
Also, if a student is scheduled to work more than five hours at a time, they MUST take a lunch break of either 30 or 60 minutes. This must be shown on their time sheets. Remember a work-study cannot work more than 20 hours a week when making up time.
BE SURE THE TIME SHEETS YOU APPROVE ARE ON TIME !
Don’t let it be your fault that a student is not paid on time. As a supervisor it is your responsibility to see that the student’s time sheets are approved on the Workforce system by the designated time sheet by the payroll office.
Since this is a “work-study” program, please ask your students to bring schoolwork with them.
If they are not busy, it is acceptable for them to work on their school assignments.
Although there is no dress code per se, please see that your student employees use care in choosing what they wear to work- no cropped tops, torn jeans, short shorts, etc. Please set an example for them.
Please do not send your work studies to do tasks such as stamp mail or run copies without going with them the first time to train them how to use the equipment. Other people are busy and do not always have time to train your work-studies. REMEMBER! You are the supervisor. It is up to you to train your work studies and teach them correct procedures. They are not here just to assist you; they are here to learn!
Last, but not least- please emphasize that phones are for business use. If it is necessary for them to make or receive a personal call, be sure calls are brief and very few.